GROUP YOUR PRIORITIES
Define which projects need immediate attention and which don’t. Here’s how Charles Kangethe of SimplyEasier (http://www.simplyeasier.com) tackles his tasks: “I work on the principle that there are categories of things to work on. “Mission critical – Must be done NOW else the whole thing goes down the tubes – e.g resolving a web hosting issue that stops your site from loading. “Business Critical – Must be done soon, but can be scheduled -e.g banking, accounts Urgent, and Important – e.g writing the next issue of your e-zine that you promised your list for tomorrow, or replying to List members support e-mails. “Important not Urgent – e.g Correcting a small hard to spot typo on a web page, or replying to non-support issues on e-mail Others – any other tasks. “Divide your tasks into some similar categories and be ruthless with which tasks you put into the top categories. Then work down from the list!”
USE TIME BLOCKING TO GET THINGS DONE
Taking the ‘To Do’ List a step further, I block out specific time periods for specific tasks. I break time into 30-minute intervals. Once I have a task scheduled, the more likely it will be completed. It may look something like this: 9:00 – 9:30: Work on new article. 9:30 – 10:00: Write new copy for web page. 10:00 – 10:15: Take a break 10:15 – 10:45: Edit e-zine. Be sure to schedule a break before moving on to new task. Your brain needs a “breather.”
Summing up the key time management strategies:
- Don’t compulsively check your email.
- Determine the time of day when you’re most creative.
- Do your most mentally taxing work during your peak creative time. Save menial tasks for you low energy periods.
- Create your ‘To Do’ List.
- Categorize the importance of each task.
- Block out time intervals.
But cut yourself some slack. Obsessing over every detail and task will burn you out. You’re human, not a machine. Take breaks, go for a walk, or have lunch with a friend. This time away from your computer will rejuvenate your brain and body and will result in a more productive, efficient and happier entrepreneur. David Coyne is a copywriter, marketing consultant and president of DC Infobiz – http://www.dc-infobiz.com. Get FREE e-books you can sell to customers. Visit David’s website.
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