Archive for August, 2010

Leadership and Time Management – Can Busyness Be Wasting Your Time?

Tuesday, August 31st, 2010

I like this article because in one line it says just how easy it is to think one thing when really another things all together is happening.  In this case, when it comes to time management, much of the time we feel like “where did the time go?” and we feel that the time we were being productive because we were “busy”.  Well this article explains why that may be such an illusion.  Read on for more!

Time management seminars usually focus on “getting more done in less time.” Sounds pretty good right? I thought so too, until I started coaching and found that the majority of my clients were wasting more time being busy than they could ever waste doing “nothing.” Think about it: if you fill your schedule with tasks which COULD be delegated to one of your team members, what are you missing out on? Most of the time, it’s the ability to engage your most valuable tool for creating positive change: your creative imagination.

Napoleon Hill said it well:

“More gold has been mined from the thoughts of man than has ever been taken from the earth.”

This “mining” is done by tapping into the creative imagination, and the only way to do this is turn the volume down on the other “white noise activities” in your life. As you’re reading this, is it possible that you’re pursuing success and achievement with such haste and intensity that you’re blurring right past it?

Let’s look at some solutions for getting out of the trap of busyness and moving towards effectiveness…

Find and Protect Your Sanctuary

Every leader needs a sanctuary from the noise of activity and busyness in their life. For Jesus, it was long walks in the wilderness, sometimes for days or months at a time. For me, it’s been the beach with nothing more than my dog and a notepad. What will it be for you? It doesn’t matter really, what matters is that it’s a place you can protect from ANY potential distractions.

In other words, don’t take anything with you that will remind you of what you’re “missing” back in the “real world.” No cell phone, no lap top, no blackberry, no time keeping devices (watches etc). Just you and your thoughts, and some means of writing down your thoughts if you were to be suddenly struck with a good idea.

Most of us are astounded at the wealth of wisdom and insight which exists on the inside of them. In one afternoon at your sanctuary, you could get the idea that sends your life in an entirely new direction. For example, after working for 5 years as a coach and refining the methods that helped people to get true results, I took a week long sabbatical to Long Boat Key. After the first three hours of lying on the beach, I had the entire foundation of Value Driven Transcendence down on paper.

Now, here’s the hard part…

Get Ready to Face What You’ve Been Running From

Whenever one of my really busy clients starts doing this, they are almost always struck with a feeling of meaninglessness which Victor Frankly calls the “existential vacuum” (See “Man’s Search for Meaning”). This is what happens when you get used to cramming your life with activities for the sake of feeling “successful” and suddenly stop to have a look at what’s really happening inside you.

While this is hard for ALL of us to face at first, once you do you’ll discover one of the most fundamental truths of becoming a person of influence:

“The person who faces themselves can face anything.”

So go find your sanctuary, visit it often, protect it from distraction, for there you’ll find your happiness, your courage and a wealth of creativity and power that’s been awaiting you.

Click here to download your FREE leadership development mini-course. Learn cutting edge leadership development strategies for achieving your natural potential and for inspiring others.

  • The Stillness of Busyness (dcrblogs.com) – There is no stillness of busyness, but I am still busy. Seems to be a disconnect, no? I am still busy, but that means I’m not still. It doesn’t mean that I’m busy being still. Could you be busy
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3 Effective Time Management Tips For Parents

Tuesday, August 24th, 2010

When we become parents, time management becomes even more of a necessity.  Our workload increases dramatically.  Not only do we have to manage ourselves, but we have to manage others as well.  Having a good system in place will cause the minimal amount of disruption to the family and to the parents as well.  Single parents have it even tougher and will really need good time management systems in place to keep things running smoothly.


As a working parents, you need to juggle between you work and family. Which is more important and which should be prioritized? These are the questions which are always faced by parents. Letting loose either side would only wait for problems to surface. Although time management can be easily applied at work, parents often faced difficulties in organizing their household activities as in like the household chords, picking and sending kids to school, and spending quality time with kids. Time management is important and should be applied to balance both your work and family.

It is not easy to cope with a changed lifestyle when you become a first time parent. Fortunately, through certain proven and helpful instructions in time management, parents would be able adapt much better to the new setup.

- Do whatever that deemed important

As parents, you have to identify what is important and has to attend to immediately. This is part of the skill in time management which you have to master. Recognized the fact that you are no more alone, you still have your little ones to take care. They are definitely your main obligation.

I am not saying that you can put your job aside. No, to do that would only put you and your family’s finances at stake. You have to handle different situations differently. Determine what your top priority is, and make sure you go to the next in list as soon as you have completed you top priority.

To have good time management, you can also list down whatever has to be done on that day. Prioritize them base on the degree of urgency. With the list, you will not only able to do the important activity first but also able to complete a day’s duties.

- Share your work loads at home

Traditionally, it is not uncommon that the household chores are the wives job. It is, however not quite true today. Husbands can now come into the picture in helping out with the household chores. With two pairs of hands working at the same time, the household chores can be completed at a faster rate, leaving you with more time for you kids or other jobs.

Grown up kids can also share the work load with the parents. Parents can teach their children to be responsible by getting them to tidy up their rooms, make their own bed and even wash their own clothes. That way, each and every family member has their own duty to accomplish; chores can be done at a shorter time. All these are positive results brought about by good time management.

- Plan out in advanced

To plan out in advanced is a must in good time management because it ensure that you complete the tasks in time and that every things is done within the set timing.

When it comes to the time when a mother or some time a father, has to cook for the family, he or she may delay for a while to figure out what to cook for dinner. It is advisable to plan out your menu beforehand so that when its time to cook for the family, you already know what to cook.

An efficient time management also requires you to plan your shopping list and time beforehand. Without a shopping list, you stand a chance to miss an item that you need to buy. Time would be wasted if you have to come back again to get the item. With a shopping list, not only you will not miss any item, but will also finish your shopping at a much shorter time.

To have effective time management is crucial for parents nowadays, especially when time have to be spent on both family and work. Learning and applying the tips above will not only help parents to complete all necessary tasks, but also have more time to spend with the family.

Jeff Boo is an Educator with many years of teaching experience and a Father of a pair of twins, so he is very experience in handling children [http://www.childrenproblems.expertreviewslist.com]. Did you find the above information useful? You can learn a lot more about parenting children at [http://www.childrenproblems.expertreviewslist.com]


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Working Parents Survival Tips – Part 2

What are your best working parent time management tips? All comments big and small are very welcomed! If you found this post valuable, perhaps you’ll be kind enough to vote for this with a Stumble or Delicious bookmark over at …

Publish Date: 08/12/2007

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Top 7 Productivity and Time Management Apps For The iPhone

Wednesday, August 18th, 2010

The iPhone and other smart phones are now pretty much the norm instead of the exception.  The reason why they took off is because of their flexibility and power in what they can accomplish.  One type of app that is taking off are productivity and time management type of apps.  The iPhone is perfect for these types of apps because if it’s ease of interfacing with other programs.  In this article, the author discusses several different task management, finance and other productivity type apps. This is a good list to start from.  I haven’t used any of these apps myself, but I know where to start in terms of checking out some good programs for my phone.  The descriptions give you enough to know if you want to follow up and get more info or not.

The iPhone is now an iconic smart phone. Even though having one doesn’t mean what it meant before (that you’re unique, smart, rich, etc.), it is still a great tool to have. Aside from the obvious functions like calling, sending and receiving messages, taking photos and listening to music, you can do a lot of other useful things like surf the Web, read your emails, watch videos, stream live footage to the Internet, edit documents and manage your tasks and projects.

All of this is possible thanks to the huge collection of applications on the iTunes marketplace. There are currently over one hundred thousand apps, all checked to comply with Apple’s strict quality standards, so you can be sure there are no cookie cutter, useless or spammy applications there.

Apple will be releasing the new, fourth generation iPhone, anytime now, and the device promises to be even better than its predecessors, with a bigger screen, faster processor, new form factor and an improved operating system that supports multi tasking, among other things. Because of this, you can be sure that the iPhone platform will continue to exist for many more years and will not fade away like others (Windows Mobile, Palm, Sony Clie and others).

The apps on the marketplace allow you to do pretty much everything you might want to do on a computing device, including managing your time and work. Here are some of the best iPhone apps that will increase your productivity and help you manage your life better:

Mint. Mint.com has always been a leading service in personal finance management tools. Their iPhone application is a great addition to the collection. It allows you to track your expenses and income, create budgets and otherwise manage your money on the go, straight from your iPhone. All you need to do is get a free Mint.com account and set up all your bank accounts information. Then you will be well on your way to a better and faster way of managing your finances, which will undoubtedly increase your productivity.

Things. Things is one of the most popular task management application for the iPhone, and for good reasons. It has a lot of useful and advanced features that will help you manage anything from your daily To Do tasks to small and medium sized projects. The interface is very nice and clean, and the whole application is easy to use right from the moment you install it. You can also use it as a note taking app, as you can take audio, image and text notes and attach them to a certain task or project, which is very useful.

ReQall. This application is basically an extension of your memory for your iPhone. You can use it to take any kind of notes, from text to video and drawings and store them for future references. There is an easy to use tagging system to help you organize and find anything you need. You can also use the application to create To Do lists and set up various reminders for all kinds of tasks. You will need a free ReQall account, as everything is tied in with it, but once you’ve set it up, you’ll also have the ability to view all of your information from any other computer, using any web browser.

eWallet. eWallet is probably the only application you’ll ever need for storing and sensitive information and files on your iPhone, safely encrypted with the best security possible. You can use it for credit card numbers, travel information and tickets, any files, personal bank accounts data, usernames and passwords and any other things. The app uses a practically unbreakable 256 bit encryption for everything and the only key is the password you set.

YouNote. YouNote is a great all around iPhone application that allows you to take any kind of notes (text, video, audio, drawings, bookmarks, pictures, etc.) and store them for later viewing or reference. You can also tag them so it is very easy to find what you need, even if you have thousands of notes saved in the memory. You also have the pretty unique ability to save bookmarks of pages, videos or pictures with your own notes attached to them (sort of like a note for a note), so you can remember why you saved that information in the first place.

PayPal Mobile. PayPal is used by over 250 million people worldwide, and over 100 million people in the US. You can’t create a site that sells anything and not have PayPal as a method of payment, as you’d be simply losing too many potential customers. PayPal is faster and safer, that’s why people use it. Their official application for the iPhone allows you to (finally) send and receive money quickly and easily on the go and manage your account, including pay lists and transactions.

E-Trade Mobile. E-Trade Mobile is the dream application for any stock market trader that needs to travel or just get outside (don’t laugh, sometimes traders stay for months in the house, staring at the monitor trying to make more money). With this application, you can trade like a Wall Street professional straight from your iPhone, wherever you are. Of course, you’ll need a very stable Internet connection, but the simple fact that you can finally get away from your computer means a lot for many traders.

Of course, the above list of applications is just the tip of the iceberg, and there are dozens, if not hundreds more application on the marketplace that can fit your needs perfectly. The above are some of the most popular and most liked iPhone apps, but maybe you need something more advanced, simple or specific. If that is the case, don’t hesitate to search the iTunes marketplace for the keywords you want (for example, “cash register application”, there is a good app for that, and it’s called Square).

“And now I would like to invite you to see more invaluable information on iPhone apps at http://bestiphone2u.com

From Craig Thornburrow – An owner and big fan of the iPhone 4″

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The Stephen Covey Time Management Matrix

Tuesday, August 10th, 2010

The time management matrix of Stephen Covey is from his 7 Habits of Highly Successful People.  This book has been one of the cornerstones in personal development and success strategies.  His matrix allows the individual who uses it to easily see where they are spending their time so they can make adjustments.  The matrix is the easy part, categorizing your tasks may not be as easy.  Read on for more of  Stephen Covey’s grid for the management of time.

The Time Management Matrix is from The Seven Habits of Highly Effective People by Steven Covey. This book saved my sanity. I found myself daily getting sidetracked and diverted from my To Do list by what everyone else thought was the top priority. It was their priority, of course, not mine, and I had a bad habit of wanting to please everyone. So what happens is that the last person to hand you a “priority” gets bumped to the top of the list. If you don’t set your own priorities, you will be tossed like a bottle on the sea. Stephen Covey simplified it immensely with his 4 quadrants in the Time Management Matrix.

Quadrant I Activities: URGENT + IMPORTANT

Crises

Pressing Problems

Deadline-driven projects

Quadrant II Activities: NOT URGENT but IMPORTANT

Prevention

Planning

Relationship building

Recognizing new opportunities

Values clarification

True recreation

Not Important

Quadrant III Activities: URGENT and NOT IMPORTANT

Interruptions, some calls

Some mail, some reports

Some meetings

Proximate, pressing matters

Popular Activities

Quadrant IV Activities: NOT URGENT and NOT IMPORTANT

Trivia, busy work

Some mail

Some phone calls

Time wasters

Pleasant activities

Covey says that many of us spend most of our timein Quadrant IV and almost no time in Quadrant II.

Consider the activities shown in each quadrant:

I. URGENT and IMPORTANT

Clearly, these activities should take first priority. However, your long term goal should be to reduce time spent here by prevention, preparation, etc. (see Quadrant II).

II. NOT URGENT but IMPORTANT

The key to success in gaining control of your time priorities is to focus on activities in this quadrant. If you are currently doing very little here, begin by carving out a small amount of time each day and building on it.

III. URGENT and NOT IMPORTANT

Many of us get trapped by other people’s sense of urgency telling us what is important. Allowing your priorities to fall here can result in a frenzied rush to get “things” done, followed by a sense of emptiness and lack of satisfaction.

IV. NOT URGENT and NOT IMPORTANT

Obviously, minimize time spent in activities in this quadrant.

I wish you luck with this and warn you that you have to be ever vigilant about it. There will always be someone who wants to revise your priorities

Be sure to visit my blog for more articles like this. Leadership Fundamentals. Read how I started my blog: http://homebusiness.about.com/u/sty/blogs/work-at-home-business-blogs/WordPress-Blog-on-Management.htm

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Priority Matrix (Time Management) – Share the knowledge that I gain

Time management experts have developed a model called a time management matrix or Priority Matrix. This model helps us prioritize our activities and use our time more effectively. Through the model we can evaluate our activities in …

Publish Date: 05/14/2010

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Business Time Management – Learning About the New and Powerful “Target” System

Saturday, August 7th, 2010

There are many kinds of different systems out there that can focus and target someone to be able to manage their time more efficiently.  In this article, the author talks about a new type a time management system called the target system which focuses on getting a handle on your time through  identifying target activities and ranking them then working from the highest rank on down.  The more productive they are, the higher they rank.  I feel that it is all really understanding your subconscious hidden agendas.  When those are gone, everything will automatically fall into place.  This is more of an outside fix to an inside problem.  But read on for more.

No question about it, everyone has been introduced to lots of time management tips. Many of the business time management systems have much to offer, however it seems that they lack in at least one area. For a system to be totally effective, the individual applying it must be certain that it is effective. They must be able to measure the results. The “target” system is designed for maximum measurable results.

First, visualize an archery target.

The target has the smallest circle in the center, (the bull’s eye), with concentric circles gradually getting larger around it. Hitting the bull’s eye is the objective as it produces the most points. As the circles move further from the center, they get larger and produce fewer points.

The activities that comprise the running of a business can be prioritized using an archery target model. Let us assume that the main goal of a business is maximum profitability. Each business will have core activities that most DIRECTLY affect profitability.

It is up to each business owner to identify these activities, as well as ALL the activities required to run the business. Make a list of all the activities.

Next, on a large erasable white board, draw an archery target. It should be plainly visible from your primary work space.

Take your list of all your business activities, and assign point values to them based on how closely they affect the profitability of the business. The points will be anywhere from 5 points for the most important activities, to 1 point for the least important.

You will assign ZERO points to non productive activities.

During your business day, each 30 minutes (approx) you will review the activity you are performing. You will walk up to the erasable board, and draw an arrow to the circle that provides the points you have just earned by performing the activity.

If you have performed a mix of activities, select the activity that you spent the most time on during that time block. The bull’s eye, for example, would earn you 5 points for that block of time.

Your daily objective is to earn more points than the previous day. If you manage to beat your daily scores for a week, be SURE to reward yourself!

This business time management system is SUPER powerful because it develops an acute, conscious awareness of what tasks you are performing throughout the day.

In a relatively short time, you will find yourself “naturally” performing more productive activities!

Keep a weekly total of your scores, and strive to beat the previous week.

My name is Mike Hutchins, widely known as the “action” business coach. I am the author of   ” The Alligator Syndrome “  which is an eBook guide that helps business owners overcome information overload and feelings of being overwhelmed, to finally create serious business profits. Get your FREE copy HERE.



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Winning the Time Management Game – Distinguishing Between Projects and Chores

Monday, August 2nd, 2010

Time management is realy another name for task management.  The better you can play the game of task management, the better you can win at getting your time back.  There are many strategies and tactics that a person, business owner, student or employee can use to get the most effectiveness out of their time.  When it all comes down to it, it’s about having a clear plan and the focus to implement that plan.  When that happens, all of the other distractions that suck up your time fall by the wayside.

Each and every day, all of us continually search for the extra edge to win the time management game.

One of the most overlooked areas in implementing a time management system is the importance of differentiating between “chores” and “projects”. In the end, our time management strategies should be centered upon the completion of projects.

However, more often than not, we end up repeatedly doing the same chores in an effort to feel more productive.

Chores Versus Projects

If you are concerned with the importance effective use of your time, you must learn to differentiate between chores and projects.

A chore, as I define the term, is an item that, while needing to be done, does not accomplish a long term goal. A chore is akin to a ritual that must be completed week to week. A, chore, if left undone, can be delayed until another day. Mowing the yard, washing clothes, and buying groceries are all examples of chores.

Projects are items that usually involve multiple steps and take longer to complete than chores. Projects usually need to be completed once and provide a significant long term advantage when completed. Usually completion of one step is necessary before we can move to the next step. Painting the house, remodeling the kitchen or renovating a rental property are all examples of projects.

Completing Chores Is Not The Key To Long Term Success

We all want to feel productive.

With respect to widely managing our time, many times we sacrifice the long term satisfaction of completing a project for the short term gain of doing a chore.

However, when we understand the importance of managing our time over the long term, we realize that we really are not accomplishing anything at all. Over the course of a month, we will have exactly the same number of items to complete. Grass grows, clothes get dirty and food is eaten.

These tasks must be repeated each week.

While it is very satisfying to get things done, unless it makes a real long term improvement to our life, it does us no good.

Completing Projects Is The Key To Winning The Time Management Game

Unlike performing a chore, when you complete a project you must complete each step once and your efforts are rewarded continuously over a long period of time. When you remodel the kitchen, you do it once and enjoy the benefits and convenience of a modern kitchen everyday thereafter for a long period of time.

The problem with completing a project is that it usually cannot be done quickly and involves multiple steps. The emotional payoff is delayed until all of the steps are completed. Many people are unable to implement a time management strategy that spans multiple weeks or even multiple days.

Their time management system focuses on what needs to be done today. As a result, they never get around to permanently accomplishing the longer term projects.

A Time Management Strategy For Completing Projects

In the end, it is easy to develop a time management strategy to win the time management game. Simply break projects down into smaller steps. Each step can then be completed in a short period of time and over a period of days or weeks.

If you need to remodel the house, the project can be broken down into several component parts. Each of these parts can be performed (usually once) over a period of time.

We get the daily or weekly emotional payoff of completing a goal along while reaping the long term, permanent, benefits of completing an important project.

Think Long Term To Win The Time Management Game

The key to developing a winning time management strategy is to implement a time management system that emphasizes the long term completion of important projects over the short term emotional payoff of busy work.

By breaking important projects down into smaller steps, you can reap the short term emotional payoff of getting things done along with the long term benefits associated with completion of an important project.

Douglas Manning writes articles to teach people to win the time management game. Get more time management training at SuccessHound.com


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