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Tips To Get Motivated and Overcome Procrastination

Published January 1st, 2009 in Time Management Tips. 0 Comments

This article gives a different view of time management. They take it from the point of view of motivation and procrastination. Think about it. We want more time to do all the things we feel are important, but how do we feel about the things we need to do to receive the goals we want to receive? If we don’t want to do them then we automatically take more time doing them? This is a very interesting take on the whole time management issue. Read on for more!

Eat That Frog!: 21 Great Ways to Stop Procrastinating and Get More Done in Less Time

Procrastination is a complicated behavior that affects all people to some degree. Some experience only small problems with procrastination while with others, it is a major source of anxiety and stress. Lack of motivation and procrastination is related to time management. Procrastinators often fail to complete tasks even though they know what the task is and the time they have to do it.

Why do people procrastinate? Often a difficult task is avoided in favor of the less difficult. Tasks that take longer amounts of time are less desirable than those that can be completed quickly. People sometimes procrastinate due to fear of failure. No one wants to be embarrassed by a lack of knowledge or skills when beginning a new task. Overcoming the fear of failure and developing good work habits will do wonders for those who tend to procrastinate.

The first step in overcoming procrastination is to recognize what psychological issues cause you to procrastinate in the first place. Self-defeating issues such as anxiety, fear, poor time management skills, indecisiveness, difficulty concentrating, and perfectionism can be major contributors to a lack of motivation. It’s important to clarify your goals and then work to achieve them.

If you do not know how to manage your time efficiently, there are classes and literature available to help you learn. In order to change, you first have to accept and forgive yourself for your shortcomings. Do not expect to change overnight, expect to backslide on occasion and forgive yourself when this happens. Give yourself adequate credit for tasks you do accomplish in a timely manner.

If you have a friend or coworker who seems to be highly organized and efficient, ask for suggestions as to how you can do the same. Reward yourself for small steps taken towards your goals and be realistic in your expectations. As with any type of behavioral change, overcoming procrastination will not happen instantly. Change your work or study habits to minimize distractions and promote wise management of your time.

Be disciplined in your approach by setting a realistic goal and sticking to it. Setting priorities is critical in learning to manage your time in the most efficient manner. Do not dwell on setbacks or mistakes. Focus instead on success and soon enough you will stop dwelling on failure and instead come to expect the best from yourself.

Motivation is the key to achieving success at work and at home. Motivation comes from within. Coming to grips with personal issues is the first step in realizing why you procrastinate and then taking steps to change. If you focus on self-discipline and proper time management, you will be able to change those habits that led you to be a procrastinator in the first place.

You can get motivated and stay motivated by implementing a few changes and observing a few personal rules. Observing and copying those who seem to always be a step ahead is also an excellent tool in overcoming procrastination.

Realizing that procrastination is a self-imposed condition is an important step in changing those bad habits into a lifelong formula for success. Make your plan, follow it carefully, and forgive yourself for imperfections. You will soon transform yourself from a chronic procrastinator into a highly motivated, disciplined individual.

Arina Nikitina is the author of the goal setting tutorial “How to Set and Achieve a Goal”. Get 27 proven techniques, 9 worksheets, and step-by-step success plan here: http://www.how-to-set-and-achieve-a-goal.com/.

arina@goal-setting-guide.com

Time Poverty

Published December 27th, 2008 in Time Management. 0 Comments

This article discusses the mindset of time and what we do to fill our time. How many people do you know that never seem to have time, and they also don’t seem to be making progress either? Well these people are filling their time with activities that don’t take us to our goals or add quality to our lives. They have a ‘time poverty’ mindset. read on for more insight on how this mindset affects the quality of our lives.

There is a misguided thought that being busy is the same as making progress. With shorter deadlines, competing priorities, interruptions and even higher quality expectations, it brings today’s time challenges to another level. Yet the number of hours in the day has not changed.

A common mistake that most people make is not allowing for a balanced life-style. Remember, one’s overall health and wellness require attention to six important life areas:

Physical (exercise, nutrition, sleep)
Intellectual (cultural, aesthetic)
Social (intimate and social relationships)
Emotional (expression of feelings, desires)
Spiritual (quest for meaning)
Career (career goal directed work)

Naturally you don’t need a required amount of activities in each of these areas, but if you neglect one entirely, you may be ignoring an important part of yourself. For example, if you set aside time for exercise you will improve your overall functioning and better manage your stress. If you take time for your intellectual growth, you will gain new perspectives on life, experience different pleasures, and be better able to focus on your goals.

Consider your biological prime time – the time of day when you are at your best. Are you a morning person, a night owl, or a late afternoon whiz? Knowing when your best time is and planning to use that portion of the day for your priorities is effective time management.

You can conquer procrastination using Alan Lakein’s method of “Swiss Cheese”. When avoiding something because you dread the task, break it into smaller bits and do just one of those smaller tasks. If this is not possible, set a timer and work on that biggie for just 15 minutes. By doing a little at a time (I hate filing), eventually you will reach a point where you’ll want to finish it once and for all.

For myself, learning to say “no” was next to impossible. Such a small word, but I wanted to please no matter the cost to me. But focusing on your goals may help. You must be convinced that you and your priorities are more important – that seems to be the hardest part in learning to say “no”. But it does get easier when you simply can’t find the time and refuse to be derailed for that hour or that day.

In the Malaysian culture, only the gods are considered capable of producing anything perfect. Whenever something is finished, a flaw is left on purpose so the gods will not be offended. Of course some things need to be closer to perfect than others but perfectionism can be a form of procrastination. Shed the stress of always being perfect.

Gaining control over your business (and personal) life, means gaining control over your calendar. Eliminate the trivial tasks or those that do not lead to your long-term goals. Focus your efforts where they count. Managing your time requires an understanding of where your time is going, outlining your priorities, and defining a time budget and plan, even if it means changing some behavior and monitoring the results.

© 2004 Esther Smith

Esther Smith publishes a weekly Newsletter, Partners-For-Profit. Her websites: http://thepermanentventure.com and http://moreonlinecash.com offers proven resources for all home businesses. She also does freelancing: writing, editing and/or proofreading. mailto:editor@thepermanentventure.com

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Time Managment Training - A Necessary Investment or A Waste of Money

Published December 26th, 2008 in Business Time Management. 0 Comments

This article gives an interesting perspective on time management training and some of the numbers involved with such type of training. It comes down to the how much is an hour of time worth for each employee and how much time they will save through the training. I think that if you have better systems in place, a lot of that time management will take care of itself, because it will eliminate redundant tasks and having to do things over again and idle time because people are waiting on things

Many organizations view time management training as something they’ll spend their money on, only if they have to. Usually when pruning the company or department budget, training is often the first area that gets the chop. And yet can you really afford not to?

Here’s what Dr. Donald Wetmore a Time Management Specialist from the U.S. recently said in the on-line e-zine Activepro…

Training is not a cost it’s an investment
‘It really doesn’t matter what we pay for an investment. What’s relevant is what we get in return. One of the best ways to jeopardize an organization’s future in today’s world and increase the probability of troubled times it to look at training as a cost and pay the price of not training or provide substandard training that operates only as a bandaid for the training requirements.

A person being paid $50,000 per year who is wasting just one hour per day is costing the organization $6,250 per year. If through one of our Time Management Seminars that person can learn how to recapture just one hour per day, that translates into a payback to the organization of $6,250 per year!

If there is a group of 25 people, the return to the organization is $156,250 per year! That doesn’t even include other benefits like profitability, reduced turnover, improved morale, enhanced teamwork, greater creativity etc.)
Over 5 years, the payback is $781,250. What would your organization invest to achieve that return and payback?

Not so many years ago, training was an option for most organisations. Today it is no longer an option. If any of us continue to do what we do the same way, within five years most of us will become obsolete. Why? Because our competitors are helping their people to become more effective through training.
If we look closely at companies who are doing well in the long run, they almost always have a well thought out training program in place
They realize the price for not training is the real expense of training’.

The most important training or knowledge enhancement you can offer to your employees is in the personal development area. Effective time management is a life skill which affects us all. Depending on how skillful we are at managing our time it can have a major impact on the whole of our life. Our skill levels in this area can greatly benefit us or cause us to be constantly stressed out.

Training is a life long endeavor. It has to be ongoing. Life changes constantly and so do our needs and those of our people, the no. 1 asset in every business. Time Management training is crucial for it’s when we learn to use our time effectively that we get so much more done in our lives.

Lorraine Pirihi is Australia’s Personal Productivity Specialist and Leading Life Coach. Her business The Office Organiser specializes in showing small business owners and managers, how to get organized at work so they can have a life! Lorraine is also a dynamic speaker and has produced many products including “How to Survive and Thrive at Work!”

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Time Managements

Published December 24th, 2008 in Time Management. 0 Comments

This article approaches time management in a the way of ‘how do you see time’? If you can get a strong enough analogy to time and what it means in your life, then you can manage it just like you would manage your finances, valuables, or your lifestyle. It’s about looking at time as a building bloc and then designing your life by using that building block in your foundation. Read on for more powerful stuff!

There are the golden rules that apply to time. If followed, your life will be successful. If you ignore these, however, you will always be scratching to catch up. Do not be one of the people you always here say “I don’t know where the time went, it just flew by!”

1) Time is fleeting. Think about it…the moment you started reading this is gone, never to be regained. It seems we get so caught up in petty circumstances that we forget what we set out to do, and before you know it, the day is gone

2) Time is valuable. You always have time to make money; but you can never have enough money to make time

3) Time is unforgiving. The amazing thing about your time; even through no fault of your own, even “wasted” time will never stand still.

4) Time is money. You must be constantly asking yourself,”Am I doing the most productive thing I can be doing right now?”. Watch out for those “wasted” moments we were talking about earlier.

5) Time is changing. We all must constantly renew our minds, and let the past be just that…the past! It can’t help you now, aside from the learning experience, don’t dwell on it.

6) Time is the ultimate judge. We have all heard “time will tell!”. Well, there is some truth to that, as the future has a way of finding any flaw in the plan. Pre-planning will save massive amounts of your precious commodity called time.

7) Time is in your control. We can all be more in control of our day and how we spend it. Today should have been planned out yesterday, and tomorrow should be thought about today.

You can design your future, much like an architect designs a building. Start small, and work your way to the big things. Prioritize events and meetings in advance and stick to it. Things will always come up, so be vigilant, you will catch yourself doing un-productive things. The more you are “tuned in” to these events , the more you can do about it!

Michael Niles is a Seattle based trainer and speaker. For more info call 206-229-3119 or www.focussalestraining.com.
michael6941@hotmail.com

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