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Task Management Skills Tip – Check Your Floor!

Published May 12th, 2010 in Task Management. 0 Comments

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Task management and time management are for the most part 2 sides of the same coin.  If you have your tasks managed properly, you have more time on your hands.  You will actually be able to be more efficient with your time when you have your tasks prioritized and managed.  There is a growing trend towards this type of tiem management and this article is no different.  Read on for more on growing your task management skills.


Picture your house as it is today. Like most homes, it has walls, doors, windows, a roof, a few floors and ceilings, and hopefully a good foundation.

I always tell people that being organized is the foundation for being more productive. I believe it’s true because without being able to trust your systems like you trust your home’s foundation, your productivity will crumble.
Your foundation, or trusted systems, would include one place to find all your contacts, one calendar, an organized file system for reference files, an organized file system for electronic files, etc. There would be no clutter and you would know where to find things when you need them. You would be on solid ground and not a shaky foundation.
But what about your to do list or task list? Should that be a trusted system? You bet.

So what part of the house is your Task list?

I would say it’s the floor.

The floor in your home helps you get from here to there with ease… from room to room. You can navigate your house with a solid floor like you can navigate your work day with a good solid task list.

What if your floor wasn’t solid though? What if it had holes in it? Big, dangerous ones? It would be hard to get from the kitchen to the living room if you had to step around big holes.

Today, if you went from room to room, you wouldn’t have to look down to see where you were going. You would just walk. If your floor had holes, you would HAVE to look where you were so you could see the holes and avoid them. Your progress is much slower since you have to navigate around the holes.

An incomplete task list is like a floor with lots of holes. If your tasks are on pads of paper and post-it notes… plus some on the computer, some in e-mail and some in your head… plus you use the papers and files around you as reminders of what to do each day, then you’re walking a floor with lots of holes.

You HAVE to keep looking around your desk or your office to see what you want to do next. You’re checking the pads of paper… you’re checking what’s on your desk… you’re looking at the post-it notes that adorn your computer monitor… these are holes! Your task list isn’t complete and it’s not a trusted system. It doesn’t hold everything that you need to do, including the target dates for taking action.

Don’t let this happen to you! I want you to be able to get from here to there, from day to day, without having to look down or anywhere else but ONE Task list. Repair your floor…. Get your Task list together so that it includes everything you need to do, have to do, want to do and dream of doing all in ONE place.

Leslie Shreve is a Productivity expert and CEO of Focus Consulting, LLC, a consulting and training firm specializing in individual productivity and information organization. To learn more about Leslie or sign up for her ezine Get in Focus, visit http://www.productiveday.com.

Copyright 2009, Focus Consulting, LLC. All rights reserved.


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The Practice of Time Management Gets You and Your Business to the Top!

An important step in time management will be Goal Setting. Time Managers are goal driven. They set goals and focus on reaching those goals by planning meticulously each task in a way to optimize time and performance. …

Publish Date: 05/08/2010


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Time Management Activity – Improving Your Employees Productivity

Published April 28th, 2010 in Time Management. 0 Comments

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Improving the productivity of your employees isn’t always an easy thing to do if you don’t have the right tools or system.  One way to do this is to incorporate time management activities into their daily routine.  These activities can be monitored to see how much they are adding to the productivity of the employee or not.  In the following article, the author shares 2 time management activities that can be used with employees.  Read on for more.


One of the best ways to teach your office staff on how function their job properly and balance many quantities of work is using a time management activity. It can also bring the team together such as planning a group activity that will raise the team’s morale.

The reason is twofold, with one part of the activity will serve to teach your workers good tips for managing their work while the other part will tell people on how to work together while getting their work done. This activity can be just about anything that your employees need in order to learn to help each other as a team and learn to use their time more effectively.

Some offices report giving short projects that require planning, timing and intricate work patterns. Groups of employees are given such short projects to complete in a short amount of time. Therefore, time management skills has to come into play as the team must estimate time requirements, divide responsibilities, establish priorities and manage deadlines.

There is an activity that always works

Another tip for your staff is to plan a difficult assignment and rewards them with a prize or some time off from work. The assignment can not be something that can be done within a restricted timeframe – the objective is to help your staff establish their time management techniques through this activity over a period of several days. Allow your employees to establish deadlines and priorities themselves, and teach them only when they really needed it.

This is to be sure that your workers create items in their offices lives that will aid them in their time management skills that will change over time. Give them small jobs to do along with their work projects that will assist them in combining time management tricks and time management activities both in their office and in their daily lives. An employee that uses good time management ideas at home also uses it in the office, too.

There are several tips that you can use. One of the effective ways to find tips for an activity is to look on websites relating to time management or check out a book from your local library. Managing your time is critical and having workers that recognize the importance of time is vital to the success of your business. Another idea for such an activity is to source out short work-related projects that are non-critical but important and allow your team to learn through them.

Enhancing your business productivity is simply very easy in using various time management activity.

Eddy K Elgin is the webmaster of the Quick Guide To Time Management Secrets. Drop by at Simple Ways To Improve Your Employees Productivity for more details.


More on Time Management Activity

Moving Content from Your Power Living Life List into Your Activity …

Your Time Management Activity Funnel works very closely with your Life List. In a sentence, your Activity Funnel, AF starts the sorting process, this is where you start to sort out what is in your Life List, this is where you start to …

Publish Date: 04/06/2010

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Time Management Techniques in Business – Efficiency Tools

Published March 26th, 2010 in Business Time Management. 0 Comments

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This article discusses good techniques to use in your business to manage your time.  Time is the one thing that you can’t make more of…. kind of like land.  So it is all about taking what you do have and becoming much more efficient with it.  It is really about being honest with where you spend your time as well.  24 hours is a lot to be able to get things done.  If we are focused on our goals, then the rest naturally falls into place.  In any case, the same works for business as well.  The time management techniques in business are also really about being efficient with your time.  What is your time worth?  Anything that you do that doesn’t make at least what you can earn, should be farmed out.  In any case, read on for more about this topic.


Why is Time Management Important? Why should we recognize that time is a gift? Because the most major difference between the prosperous and the poor is the valuing of time. When driving through a ghetto one might see healthy men and women sitting outside on the steps simply talking for hours. There would be garbage strewn about and disorder would be rampant. They’ve chosen to invest their time talking while the prosperous are hard at work.

A major difference exists between the poor, the pauper and the prosperous. That difference is the management of time. You must be persuaded concerning the value of time if you intend on changing your financial worth. 24 hours each day are given to the poor. And 24 hours each day are given to the rich. Both are given the same gift from God…24 hours a day. Each and every person has received the same amount of time. The outcome relies on how you choose to invest your time.

Here is your time management lesson plan:

  • You will find that anything significant in your life will require the investment of time.
  • It’s possible to increase the mistakes in your life when hurrying too much.
  • Investing time in preparation will abundantly multiple your reward.
  • Every time you make an appointment with someone your attitude toward time is revealed. Not only does precision communicate your respect for time but punctuality extends the message that time matters to you.
  • It is your responsibility to train those around you to respect your time. You do so by respecting their own time as well.
  • It will always require the investment of time to execute a successful negotiation. Those who overcome the temptation to hurry…always control the transaction.

Now let’s go over a few time management techniques in business.

  1. It is of the utmost importance to keep a list of your goals in front of you at all time. What you see will determine what you pursue.
  2. It is important to establish a time limit for each appointment or goal. Instead of saying “I will see you around 2:00?, set the appointment for 2:00 – 2:20. Precision electrifies any environment.
  3. Be in constant forward motion toward your next appointment or goal.
  4. Be sure to mark those who consistently disrespect your time. When someone does not respect your time they will not respect your wisdom either.

Why is time management important?…When you recognize that time truly is a gift you will learn to manage it wisely. Your productivity will multiple, your financial worth will increase and every moment of your relationships will be more valuable.

For more free techniques in business visit www.MlmDownlineSecrets.com

What is Time Management? Discover our innovative Time Management Techniques and how to get more done in less time while increasing your business profits.


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Time Management for Small Business Owners | Blair Stover

It’s no secret that time and money are important in business. Ironically, many small business owners do notat know how to spend their time wisely. This results.

Publish Date: 03/26/2010 10:54

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How to Save 2 Hours Every Day using Pareto’s 80-20 Law

Published September 27th, 2007 in Time Management Tips. 0 Comments

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This is an interesting aspect to time management and how to implement it into your life, and not just in business. The important key here that I feel was missed out on is that in order to implement it, you really have to be aware of where your time is being spent, and how effective is each task you perform.

Vilfredo Pareto worked as an economist in 19th Century
Italy. We can still use his theories in today’s 21st
Century Internet economy !

His 80-20 law applies to many things, including Time
Management. For example, his law says that 20% of your
customers provide 80% of your revenue. It says 20% of your
time spent on a project gets it 80% towards completion.
80%
of people working in the computer business only do about
20% of the work, and the other 80% is done by the 20% star
workers !

So how does this law apply to time management ? How can
you use it to save 2 hours every day ?

Think about any jobs you must do. Think about any projects
you’re working on or about to start. We all want to do the
best possible job. But how about this ? How would you
like to get three jobs done in the same time as one ? How
would you like to finish one job a lot quicker, and spend
the extra time with friends or family ?

Pareto’s law can help you do exactly that !

First of all look at the ‘big picture’ of your project.
What are you trying to achieve and why ? What main
benefits do you want ? Make a simple schedule of work.
Get started and work as quickly as possible. It could be a
report on a new market. It could be a new product
specification. Maybe you’ve got to write a simple piece of
software ?

When you’ve done all you can, stop and take a look. It’s
good isn’t it ? Now leave it there. Yes, I said leave it
there. You’ve achieved about 80% of your target. Yet
you’ve only spent about 20% of the time you’d eventually
give to that piece of work ! What would you normally do ?
More research. Try to add in more bits. Endlessly fine-
tune it. Perhaps you’d start again because you decide it’s
no good ?

Leave it at 80% and start with something else productive.
Follow the same procedure with the next task, and then the
next task.

If you use Pareto’s law your productivity will go through
the roof ! Your results will amaze your colleagues … and
yourself ! Suddenly people will start saying, “How does he
get so much done ? How does she work so efficiently ? I
don’t understand how he’s getting these great results, when
I saw him in the park playing with his children
yesterday!”

Pareto’s law works. Start using it today, and see your
productivity soar !

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Neil Stelling is Marketing Manager of DigiLectual Inc. He has an MBA and B.Sc computing qualifications

[tags]pareto law, productivity, time management[/tags]


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