Archive for the ‘Time Management Tools’ Category

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Little Known Time Management Tools and Tricks which Drown Out Distractions

Sunday, May 23rd, 2010

Sometimes the best tools are the ones that arent heard about when it comes to time management.  Read on for more.


Distractions make your workday much longer than necessary as they disrupt your thought process and flow of energy. Studies have found that people who get distracted take about 10-20 times the length of time of the disruption to recover their earlier level of concentration.

There are lots of time management mistakes that home-based business owners make that cost them hours of work time — procrastination, not concentrating, breaking the schedule, etc. Let’s narrow down the list and pinpoint the one thing that majority of work-from-home business owners really struggle with–unscheduled interruptions. Research confirms that people waste an average of more than two hours everyday on avoidable interruptions.

Try these tools and tips for drowning out distractions and keep the energy and thought process flowing. They may seem petty but every little bit can help increase productivity.

  1. Block off or reroute digital signals. Yep, the digital devices are the number one distractions. Turn off your mobile phone, IM settings, Twitterrific, the automatic pop-up function in your email, or just forward calls to your voice mail. Get all similar tasks done all at once then move on to the next set. So, make major phone calls all at one time, check emails at set hours, and allot a fixed time to chat with people you really need to settle concerns with or update communications in all your social media business accounts.
  2. Regulating email and SMS. You don’t really need to reply to all your emails or text messages. Skip those that just need a “thank you” or “okay” or “see you.” If you need to reply to an email or text message at length, call instead. This saves time and your thoughts are spoken straight out from the moment you think them.
  3. Go “Invisible” on IM, Facebook, Google chat so everyone thinks you’re, offline but you can still contact the people you need. The “Busy” mode does not usually work as some inconsiderate people still choose to interrupt you.
  4. Work some place else. That’s the flexibility of a work-from-home business. You can take work anywhere other than your home office. For some people this works. The change in setting stimulates creativity, recharging your thought process and energy level up to 50% helping you concentrate on work more. Try the coffee shop, the mall or in your parked car while waiting for your kid to end school. Also, the change in your routine can help sidetrack some people for awhile, giving you a bit more uninterrupted time to get some work done.
  5. Drown out background noise like the sounds of the TV or radio by wearing earplugs, play instrumental music or use ChatterBlocker.com, a free download that plays out natural sounds to mask distracting noises.
  6. Firefox LeechBlock is a free downloadable application that aids you in self-control. You can set it to block specified sites like Facebook or YouTube that can really eat up your time during periods you’re tempted to wander off from work.
  7. Make a habit to jot down random thoughts. It avoids mind clutter and regulates your brain to focus on one idea at a time so you don’t get worked up on starting at every new idea every time they pop up in your head.
  8. The Mac Isolator or Windows DropCloth are free downloads that help in visual distractions. You can blur out or completely hide from view all the other desktop and icons and focus on just the application you’re working on at present.
  9. Avoid worry. Worry is an irritant. It increases stress levels and interferes with your normal line of thinking. It makes you more prone to sporadic work habits like indecisiveness, changeableness, unreliability. A daily To-Do list will help you center attention at the present time, the here and now. Finish the to-do list at the end of the workday so that it’s one task that will no longer distract you when you start work in the morning.

Distractions will always be present. But, there are few issues in business that are a matter of life or death, so it’s really okay if you’re not able to attend to all the concerns right away. Understand that if you let them, distractions can really take a substantial amount out of your working hours. Figure out what your distractions are and get to work managing them without delay.

There is much to learn about me and my website. When I’m not enjoying my life as a father, husband or son, I am a member of the fraternity known as “Major League Baseball” (MLB). Over the years I’ve been viewed around the circuit as an intelligent and committed businessman. So I often pride myself for being the multi-dimensional athlete that I am. Extremely grateful for the gift that God has given me, yet being keenly aware that I will not pitch forever. I choose to use my platform as a professional athlete to foster my growth, as well as the growth of others in the world of business. Jasongrilli.com serves as the connection of my business to yours.

Jason Grilli
Perfect Pitch Marketing Group
http://JasonGrilli.com
http://wildpitchmarketing.com

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Time Management Tools to Organize Work Tasks and Appointments

Discovering unique new time management tools can be a great motivator to get better organized and take task and appointment management to a new level.

Publish Date: 04/25/2010

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Fun Time Management Games

Monday, May 10th, 2010

Time management is usually something that is learned and developed. It can be developed by using a number of different systems.  One way that is gaining in popularity is to learn time management through a system that is fun to learn and is more likely to get you to use the system.  In this short article, the author talks about how to look for time management games and some of the things that they do.  This is a high level view of how time management games work so read on for more.

The concept of time management games is familiar to the internet savvies. Although some call these games as a pure waste of time, while others find it plain and simple fun, very few do realize the real importance of these games. As the phrase suggests, time management games teaches you managing your time efficiently. The concept of these games occupies a vast area. These games are designed under different themes such as basketball, fishing and many other. Unlike the standard computer games these are strictly time-bound and need to be played within the stipulated time frame. You have to finish playing these games within a limited amount of time as allocated to you.

Online games are very common these days. Being an ardent internet browser, you can search for these games in any search engine. While you get certain game websites that allow you to play these games free of cost, some websites are there where from you require purchasing software programs for such games. Before all these, you must be convinced of the reasons that would drive you to play these games. A wide and easy availability of these games over the internet is the first reason to play these.

Although you always have the liberty to buy gaming software, it is however not imperative. Internet provides you with a variety of interesting Time management activities to suit people of different age groups. The biggest reason for playing games is undoubtedly the lessons and tactics that these games impart. Time management is a skill that enables any of us to utilize our time optimally in the most productive manner thus making us accomplish more than what we would have done otherwise.

Like other games, apart from being fun, these games act as teachers that teach us the crucial lesson of time management. Once you become efficient at in the workplace, you are bound to lead a much better life knowing your priorities and the ways to get them done, all within your estimated time!

Being efficient and effective, by utilizing the best practices for your efficiency can be learned from time management games as well. When you visit the site you can get a free eBook about managing your time that shows you how to maximize your free time and much more! http://www.time-management-workplace-techniques.com


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CrossRoads: iPhone Game Helps Players Develop Time Management …

Apps, iPhone app reviews, iPod touch, iPad applications, & game reviews. CrazyMikesapps gives you daily videos, podcasts, and rss feed to get you the best, latest, and freshest app info and news fast!

Publish Date: 05/08/2010


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Time Management Courses – Using iMac and Spaces For Improving Time Management

Monday, May 3rd, 2010

There are all kinds of tools and software that work in different operating systems.  One operating system that is of growing importance is the Mac operating system.  This post is about some of the time management tools that are available for the Mac.  Read on for more about how to use the iMac and Spaces to increase your time management efficiency.


Improving time management is something that everyone can benefit from. We can never create more time in a day, but if we can more effectively use our time, then we will have more time for the things that we want to do. There are a variety of online time management training tools, personal time management software, and you can even take a time management course, but this simple trick using your iMac and Spaces can get you on the right path by slightly altering the way you think about your work and time. This is a time management report that will drastically improve your life.

First of all, Spaces can be personal time management software if you use it correctly. Spaces allows you to have different desktops open at a time. As simple as that sounds, it can be very powerful. In each “space” only allow yourself to have 1 window open. This would be similar to the first item on your to do list. Cluttered desktops breed distractions, so narrowing down what you CAN look at will go a long way to improving time management.

The key is to not allow yourself to view other desktops until you have completed what you need on your current desktop. If you need multiple programs for some tasks, that is fine, but simply go to the space that holds that information, retrieve it, and then got back immediately.

You will be giving yourself a time management course. This may sound so basic that you are confused as to how it will help. Try it. Do not let yourself do anything but what is on your screen. And, do not allow yourself to open another window on a particular space. It will require discipline, but it will have its rewards.

Set up your spaces each evening for the tasks that you want to complete the next day and follow the path when you get there and it is time to do the work. KNOWING that you cannot do anything else until you have completed your current task will force you to get it done.

Here is how I have my day and spaces are structured currently, and I never had to take any online time management training (take good notice for where the email and Internet surfing coming):

Space 1: Market Samurai – I do keyword research for content I am posting

Space 2: Spreadsheet – Lists all the keywords I have selected and corresponding published content

Space 3: Twitter – social media marketing

Space 4: Personal development: Read inspirational content

Space 5: Word processor: Write article to post

Space 6: Video Software: Create a video to post

Space 7: Traffic Geyser: Distribute content

Space 8: Google AdSense: Pay per click advertising

Space 9: Facebook: Social media marketing

Space 10: Gmail: FINALLY check email

Space 11: Website: update pages

Space 12: Aweber: manage email lists

Space 13: Training: Make sure I stay on the cutting edge

Space 14: To do list: random things that have come up

Space 15: Miscellaneous: usually where I go to browse the web.

Space 16: iTunes – have to celebrate when the work is done.

As you can see it is very structured (and I have never been an organized person) and it drastically decreases the time it takes to get each of my tasks done because my focus is singular.

Jim Kernan was a successful professional in consulting as well as Wall Street with an MBA from Duke University before he started his own home based business opportunity to free himself of the shackles of the corporate world.

He is now a successful Internet entrepreneur who specialized in teaching others the same skills that he learned. He has a strong belief that the more one gives the more they receive in return. This philosophy has been proven and led countless others to success.

Should you be interested in free information and guidance it is available at the links below.

See how you can run a home business, action produces results: CarbonCopyFranchise.com Visit here for a video on improving time management


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Youda Safari – new time management game just in (PC and Mac …

Youda Safari – new time management game just in (PC and Mac). Downloads. Font Size. Print. Comments (0). Share. By Joel Brodie Apr 29, 2010, 12:35pm. Tame tigers and raise lions! Youda Safari is a new time management game that has just …

Publish Date: 04/29/2010

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Book Review – “The 25 Best Time Management Tools & Techniques”

Friday, April 30th, 2010

Time management doesn’t change over time.  We all have the same amount of time now as  we did 100 years ago.  So really, the tools we would use wouldn’t really need to see much change over the years.  Maybe the difference would be in the software, or any specific field that is popular today that wasn’t even in existence 100 years ago.  So having said all of that, here is a book review of the 25 Best Time Management Tools and Techniques.  The book was written in 2005, but will still be valid only 5 years later.  Read on for more.


Rated as one of the top 20 time management books by Amazon, “The 25 Best Time Management Tools & Techniques” is a must for anyone that feels overwhelmed in their disorganization. Dodd and Sundheim give easy-to-read and easy-to-follow tools for creating quick results.

The book has sections: Focus, Plan, Organize, Take Action, and Learn. Each section gives simple steps to take. For example, in the Plan section, the authors point out that most people don’t plan because they have no time, already know what to do, don’t like to-do lists, or don’t know how to plan. Dodd and Sundheim say those are just excuses. Knowing that planning is a vital key, the authors lead the reader on creating a personal planning system, setting goals, planning backwards, and prioritizing.

Dodd and Sundheim founded Clarity Consulting in 2000 to combine their talents and passion for helping people be more effective at work. The company has offices in New York City and Orlando, Florida.

“The 25 Best Time Management Tools & Techniques,” published by Peak Performance Press in 2005, offers a simple solution to time management for everyone, either in the corporate world or in personal life. The Dodd and Sundheim’s compassion and understanding of time management come through with detail, organization, and leadership.

Featured as “Book of the Week” on Reader Views January 2, 2005.

Irene Watson is the Managing Editor of Reader Views, an online book review service. She is also the author of her memoir “The Sitting Swing” and retreat/workshop designer and facilitator. http://www.readerviews.com
http://www.irenewatson.com


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20 Powerful Time Management Tools | inspirationfeed.com

Time tracking is very important when it comes to designing. You need to know exactly the amount of time you have spent working, and get paid the exact amount.

Publish Date: 04/19/2010


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Time Management Software

Thursday, April 22nd, 2010

There are all kinds of tools, books, programs, and software that have been created to help people manage their time better.  These tools are targeted for different market segments as well such as nurses, students, business owners, executives, and more.  In this article, the author talks about time management software and what it can do.  This is only a snippet of the article because the entire article was huge and went all over the place, so  I have just included the pieces that talk about time management and then you can go to the site of the original article and read the rest of it.


….Time Management Software

To tell you the truth, there is some software that can help you in your goal of time management. Such software is pretty high-end software and can really help you master the trick of managing time, so that in the graph of success versus time, you keep going up the y-axis which measures success as time proceeds on the x-axis. Time management in today’s fast-paced environment is a resource per se that can help you do ‘business at the speed of thought’. Modern time management software trains you in such a way so that you can manage time beautifully, can work with clockwork precision. By forcing you to make a note of your meetings and appointments and by reminding you of your appointments when you forget about them, modern time management software ensures that you do not miss out any vital opportunities, however hard-pressed you may be for time. In the modern corporate world, every moment is crunch time. Even keeping abreast of each day can be a trial, can give you a trying time.

Time management software is designed using cutting-edge technology so that time management is a seamless affair. New-age time management software enables you to store names and particulars of people and places in it. Time management software also helps you to store valuable meeting agenda, minutes and summaries along with meeting or conference schedules so that you can refer to the software, anytime, anywhere for various professional and personal details. Unlike diaries in which you have to scribble in details, the pages of which are limited and may tear, time management software permits you to key in unlimited information and retrieve information from the software at the click of a mouse. You might thumb through diaries and still not find what you are looking for but if you just ask the software what you want, it will flash the right answer to you in no time. All you have to do with modern time management software is feed data into the software from time to time. Most time management software are platform independent too. Which means you do not have to lug the software around like you have to lug around your notebook or diary. You just have to sit before a laptop, PC or other device, which is connected to the Internet, in order to access the platform of the software. Once you access the software, getting to your personal account is a cakewalk.

Endless Advantages of Modern Time Management Software

Modern time management software has the added advantage of being tamperproof, failsafe. You can only log into your account with your Username and Password. Hence, your confidential information remains totally safeguarded from unauthorized access unless you make the mistake of revealing your Password to people. Additionally, modern time management software helps you to network professionally and socially with others. If you are planning a meeting shortly, you can get in touch instantly with your coworkers, who may be situated miles away, through the platform of the software, so that all of you can fix the meeting date. For tasks that require a consensus and which you cannot do at your sole discretion, professional and instantaneous networking is the only answer, if the tasks have to be executed in good time. Or else, you shall have to wait for days for your colleagues to return from their trips abroad, just so that they can agree or disagree to a particular meeting schedule. It is the same with party dates. If you can fix the date and time of a party, send out party invitations, discuss with your friends the theme of the party by simply keying in data on a keyboard, I can promise that you shall have a whale of a time at the party.

Modern time management software is so smart that it will help you carry out whole processes such as meeting planning and management, event planning and management, and daily life planning and management, through it and thus help you save lots of time. Smart time management software can transform you into a big time entrepreneur from a small time businessperson. Authentic time management software can change hard times to great and memorable times and can really help you have a good time. As such software has been around for quite some time now, you can say that it is time tested.

Time management software is also extremely state-of-the-art. In order to keep up with the times, ace time management software is even cell phone compatible. Which means that if you have the time management software integrated into your mobile or handheld device, you will receive meeting alerts, agenda alerts, and other alerts via your cell phone or handheld device. You will also be able to log into your software account from your cell phone and use the software in a full-fledged manner just like you would use it from a PC or a laptop…..

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Time Management Systems – What are They?

Wednesday, April 7th, 2010

Time management systems provide a great way for businesses and entrepreneurs to create a system that will allow the business owner to be successful in their endeavors.  Picking a time management system depends upon the needs of the business owner and the type of results they want to achieve.  So what does one look for in one of these systems?  The article below discusses the kinds of things a business owner should know before they invest their time and dollars into a system.  Read on for more.  For you Mac lovers, the author actually includes systems for you as well!


With the advent of the internet it can’t help but be noticed that there are tons of time management systems cropping up like mushrooms all over the marketplace today and with good reason.

With all of the balls we find ourselves juggling today with home, career and family it’s difficult to get done all that needs doing. People are busier now than ever before and are struggling to manage their time which is why these systems are proving so popular.

Of course, not all of these systems were created equally. This is why you need to determine which of these systems are worth their weight in gold and which are best avoided. While it is impossible to review every system it is possible to look towards a number of common threads that qualify it as a quality time management system.

First off, do you really need it? If you only need to schedule your day do you really need an expensive piece of software that gives you your quarterly earnings report? Fair enough if you do but you don’t want to pay for features you’re not going to use, that’s throwing money away.

It’s also important to look for time management systems that are relatively simple and easy to use, there is always a learning curve associated with these types of programs but if it’s going to take you months to get a handle on it, again is it necessary?, do you really need it? Are you trying to kill a mosquito with a cannon? Would simple software with less features be just as effective instead?

Some believe that price and complexity equates to quality but this couldn’t be further from the truth in fact, the simpler the system, the easier it is to put to work and experience results from.

Time management systems can cover such things as project management, task management, employee management and can even email you reminders and notifications so that you don’t miss a single thing, the concept is that it’s supposed to be like having an assistant working alongside you but without the price tag.

While time management systems have their place they can be a little pricey ranging anywhere from $49.95 to the multiple hundreds depending upon how complicated you want it to get.

In my honest opinion, if you have a Mac, iCal does a perfectly good job of helping to maintain your schedule, you can even set an alarm in accordance with your reminders to alert of your pending tasks. iCal, has a few less features than some of the time management software out there but depending upon your needs is more than adequate for most people.

If you run on a windows operating system you’ll more than likely be acquainted with Windows Calendar, based along the same premise as iCal, you can program in your daily tasks along with reminders and alerts and the best thing is, both iCal and Windows Calendar are free and already come with your default software. If you’re not familiar with them it pays to get acquainted to help you better organize and manage your time.

And if you really want to get back to beginner basics and keep as simple as possible, effective time management can be as easy as a diary and a pen. There are several good planners out there and because it’s well into the year you could easily grab yourself a good quality planner with a heavy discount.

You don’t need fancy time management systems to get the most out of your time, getting back to basics can be just as effective as $300 time management software.

If you would like to learn how to squeeze the most productivity out of your day without shelling out a ton of cash to do it, you need to get your free report and learn how.

Get your free report now.

Click Here Now: http://www.timemanagementstrategiesforsuccess.com


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Your employees’ time is what creates the majority of the cost for a project/job. A studio management system will ensure that you can track and measure their time. This way you can see if your projects are profitable and you can use this …

Publish Date: 04/06/2010

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Freelancer’s Time Management Tools – Which are Best?

Monday, April 5th, 2010

Freelancers and entrepreneurs are those professionals that truly require some form of time management that will allow them to manage projects, clients, interruptions, training, and then their own much needed time for rejuvenation.  As an entrepreneur, you have to really be self motivated, and the more support you have to help you keep on track, the more efficient you can be with your workload.  In this article, the author discusses some of the time management tools that will help an entrepreneur or freelancer be able to reach their goals.


Each and every year there are always a slew of so called “new” and “innovative” time management methods. As a freelancer you have more than likely run into the time management problem. New clients pop up unexpectedly, old ones need some rework and just life in general making a mess of things. You have probably also read a few time management articles or books, and that’s ok. The more you know, the better you are off. But if none of those have worked for you then you need to go back to the basics.

The best and most well known time management system is the good old pen and paper. You don’t need some sleek expensive management system, nor some fancy complicated to-do list. The pen and paper work because they have worked well since the dawn of civilization. What does this mean? This means simple works, and simple is what you want to get your freelance life in order.

With the pen and paper, you create at least two lists. I say at least two because depending on your situation you will want to plan further ahead or just need more specialized lists. Though with two lists you can get started very well.

One list is for your daily tasks. Each and every day you write down what you have to do that whole day. This way, you can start your day off very well and organized. You will know exactly what you do and what you do not have time for.

You can also create a list the day before during the evening. This way, you know what you completed that day, since it’s fresh in your mind, and be able to plan the next day accordingly.

After you have planed the most immediate tasks and repetitive daily tasks, it’s time to schedule in what you need to do during the week. This tasks include longer goals, projects that don’t need to be completed immediately and anything that only occurs weekly. These are your weekly goals, such as finishing a 20 article project, designing a full website or even your weekly shopping.

Just by using these two lists you can make your freelance life a lot easier. If you want to plan ahead further, for example, you can use a 3rd and 4th list for monthly and yearly goals.

If pen and paper are just not your thing there are a few simple computer programs to help you along. One of the most prominent is Remember The Milk. It is in essence a very handy To-Do list with easy daily and weekly scheduling. Also, if you want to get a bit more in depth you can use Remember The Milk along with Google Calender for complete control.

Using both together will allow you to schedule daily tasks easily while still being able to setup far in the future tasks in a nice visual calendar. Plus, with Google Calendar you can also setup e-mail reminders to help you remember what you need to do that day, week or month.

Piotr Krzyzek is a young, energetic technology entrepreneur. His childhood passion for computers evolved into rapidly growing start-ups and a desire to share information. As he continues his studies on computer programming in Europe, he manages his businesses and helps others use emerging technologies. In addition to Linux specialties, he is honing his knowledge of Internet Marketing and Joint Ventures. Follow Piotr’s most recent technological discoveries at his technical business blog: PiotrKrzyzek.com


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Publish Date: 03/30/2010

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Effective Tools for Time Management Tracking

Wednesday, March 24th, 2010

Although this author violates my #3 commandment of article writing in terms of not linking to things that have no relation to the article whatsoever, this article does share an interesting tool on how to do time management tracking.  This tool allows the reader to build a personal time management system that will allow them to free up more time.  It’s very simple…  Just be aware of the way you spend your time.  What does that mean?  Read on for more!


If you have time management issues then time tracking is a must-have.

Have you ever found yourself in hurry? Have you ever been late? If you answered yes on those questions, then this is perfect place for you.

This article will solve your problems! Just follow next steps.

So, first of all, create a matrix. Make ten columns for ten days. Also create 48 rows, one row equals 30 minutes.

Here is a short explanation. First, experience says that 10 days are optimal for measuring your time management because less would give us incorrect information and more than 10 days would delay our results too much. Also, we divided time into pieces of 30 minutes because we think that’s logical period of time that can be measured.

After you’ve done that, start tracking your time. Write in each cell what are you doing. Time that you’ve spent doing nothing leave blank.

It’s important that you stay consistent in making your notes. Your attitude will play a big role. Bear in mind that you have to be accurate no matter what results you see because we all tend to become defensive when we don’t see what we want.

When you finish your time tracking, try to observe results. Ask yourself: “What can I do to improve my matrix?”

But be careful.

If you track your time, it doesn’t mean that you are improving your time management. It is just a preliminary step to effective management of time.

This is where most people fail. They tend to rearrange their activities but in the end, everything ends up the same. They eliminate some of their activities, prioritize other tasks etc. Result of that is even more frustration because they are trying hard to improve but problems are still there.

So to sum it up, time management isn’t keeping track of how you spend your time. Time management is making real changes to the way you spend your time. It’s improving quality of spent time. Time tracking isn’t essential for that, but it can certainly help you.

I really enjoy writing. My latest articles were about Cuisinart Waffle Makers and about Belgian Waffle Makers


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Publish Date: 03/19/2010 9:30

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Automated Expense and Timesheet Management

Thursday, September 14th, 2006

This is an interesting article on how businesses can manage time by streamlining and automating some of their business processes. This article specifically talks about time management by using software tools to automate timesheet management. It gives some good details and some sources for tools that can help businesses automate this particular process.

The pressure on companies to become ever ‘leaner’ and optimize the business processes is higher than ever. Investors demanding higher profits, customer’s demands for lower prices and greater quality and regulators demand for better controls and more transparency force organizations to improve, optimize and streamline their entire business process. The benefit of streamlining these processes has an immediate positive impact on the bottom line. The Improvements within manufacturing, including just in time production and material management have dramatically improved the bottom line.

While the focus on optimizing the logistic and production processes remains strong, optimization of administrative costs need similar attention. Companies actually realize productivity levels in their administrative sections today that are lower than before the introduction of IT solutions. The higher use of IT systems, while improving the amount and availability of information, is not being strategically used to lower costs associated with the administrative function.

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